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Hosting Fundraising Events

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Hosting Fundraising Events for the HACC Foundation

Over the years, our generous donors have hosted and planned fundraising events for the HACC Foundation. The primary purpose was to raise funds in support of HACC students.

For example:

  • A married couple hosted a 20th wedding anniversary and asked their guests to contribute to the HACC Foundation Board in lieu of gifts.
  • A married couple hosted a dinner party and asked their guests to contribute to the HACC Foundation Board in support of HACC students.
  • A supporter hosted a poker event to raise funds for a scholarship fund named for her sister.

If you are interested in hosting a fundraising event for the HACC Foundation, please note and follow this process. Please allow at least three months to properly plan a fundraising event. The three-month time period will begin once you email foundation@hacc.edu.

Number

 Task Person Responsible Deadline
1. Email us at foundation@hacc.edu with your interest in hosting a fundraising event for the HACC Foundation; answer these questions in the email message:
  • What do you want to raise money for?
  • What is your vision for the event?
  • When do you want to have the event?
  • Where do you want to have the event?
  • Is there a special occasion related to the event?
  • How much money do you want to raise?
  • What additional information would you like to share?
 Event host Three months in advance
2. Meet with a member of the HACC team to discuss the fundraising event Event host Three months in advance
3. Discuss the following topics during the meeting:
  • Information submitted via email
  • Roles of the event host
  • Roles of the HACC team
  • Use of HACC’s official trademarked name and logo
  • Frequency of the planning meetings
 HACC team Three months in advance
4.  Prepare to use your personal funds to cover 100% of the event costs Event host Three months in advance
5. Confirm the event date, time and location Event host Three months in advance
6. Create an online portal to sell tickets and/or accept contributions for the fundraising event; note that no cash will be accepted for the fundraising event HACC team Two months in advance
7. Promote the event to HACC stakeholders and/or the general public HACC team Two months in advance
8. Plan the event and provide regular updates via email Event host Two months in advance
9. Announce the amount of funds raised to the event attendees via HACC publications and social media sites HACC team One week after the event
10. Distribute a news release about the amount of funds raised (if at least $10,000 is raised) HACC team One week after the event
Please note the following:
  • Please do NOT raise funds for HACC or use HACC’s name in event-related materials without following this process.
  • Please prepare to use your personal funds to cover 100% of the event costs. You may work with the HACC team to raise funds via sponsorships and contributions. The funds raised can be used to cover the event costs. If the event costs exceed the amount raised via sponsorships and contributions, the event host must pay the difference with their personal funds. If the event costs are less than the amount raised via sponsorships and contributions, the difference will be retained by the HACC Foundation.
  • For approved fundraising events, please use HACC’s official trademarked name in all event-related materials: HACC, Central Pennsylvania’s Community College.
  • For approved fundraising events, please seek authorization to use HACC’s logo. For unauthorized fundraising events, the HACC logo will NOT be provided and its use will NOT be approved.
  • HACC Foundation contributions and sponsorships are tax-deductible. Contributions include monetary and nonmonetary gifts and will be acknowledged by the HACC Foundation.
  • Contributions to the event host are NOT tax-deductible. In addition, if the event host solicits and receives gifts from organizations without authorization from the HACC Foundation, these gifts will NOT be acknowledged by the HACC Foundation.
  • Only authorized HACC employees are allowed to handle contributions, sponsorships and ticket sales for fundraising events. The event host and their volunteers are NOT allowed to handle contributions, sponsorships and ticket sales for fundraising events.

Please email foundation@hacc.edu if you have any questions or need additional information. We are here to serve and support you. Thank you!