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Failing or Withdrawing from HACC

Failing or withdrawing from HACC

You need to consult the Financial Aid staff if you fail or withdraw from HACC. They will help you determine your financial aid for the term. They will also discuss your financial aid in the future.

Learn more about how failing or withdrawing from HACC can affect your financial aid.

How can I ensure I will not lose my financial aid?

You must earn passing grades in all of your classes.

HACC/the government will recalculate your aid eligibility at the end of the term if:

  • you receive all "F" grades
  • you receive a combination of "F" and "W" grades

You may owe money on your account even if the term is over.

You must officially withdraw if you stop attending your classes during the term. Immediately contact the HACC Registration Office if you stop attending class.

How does withdrawing from HACC affect my financial aid?

There are six major ways that withdrawing affects your financial aid:

1. You may have to repay some of the financial aid funds received for that term.

This usually occurs if you withdraw completely from HACC. You will need to repay some of your financial aid if you withdraw before you complete 60% of the term. 

HACC will not provide your grades or transcripts until you repay. HACC will also not allow you to register for subsequent terms. The Office of Financial Aid Services will calculate if a repayment is required. 

The Office of Financial Aid Services cannot make this determination while you are in the office during the withdrawal process. The office must gather information from several areas of HACC. HACC will inform you by mail if you owe HACC a refund. 

2. You may not make "Satisfactory Academic Progress(pdf) for future financial aid.

You need to complete 67% of the classes you attempt. This ensures you continue to receive federal financial aid. These include:

  • Federal Pell Grant
  • Federal SEOG
  • Federal Direct Stafford Loan
  • Federal Direct PLUS Loan
  • Federal College Work Study

You will have "unsatisfactory progress" if you:

  • Receive an "F" grade
  • Repeat coursework
  • Receive an incomplete grade
  • Withdraw from courses after they begin

There is a way to calculate your attempt percentage. Divide the number of credits you have completed by the total number of credits you have attempted to find this.

3. You may enter a "grace period" for repayment.

This applies to:

  • Federal Direct Stafford loans
  • Alternative loans
  • PLUS loans

The six-month grace period begins the day after withdrawal. This applies to students who borrowed under the Federal Direct Stafford Loan program and withdraw completely from HACC.

Your grace period will also begin the day after you graduate or drop to less than six credits. Contact your lender to determine when you need to start repaying your loan.

4. HACC will cancel your upcoming student aid disbursements.

There are two loans typically certified for two disbursements (Fall and Spring Terms):

  • Federal Direct Stafford loans —both subsidized and unsubsidized
  • Direct PLUS loan

The lender automatically cancels the spring disbursement. This applies to students who withdraw after receiving the fall disbursement. If you return for the Spring Term, you must submit a written request to have your financial aid reinstated.  5. The state may cancel your PHEAA State Grant for the upcoming term.

The PHEAA State Grant Agency has its own academic progress policy. HACC must adhere to this policy when determining your eligibility for the grant. 

You will jeopardize future eligibility for the program if you receive a State Grant during the term you withdraw. This is because you will not have completed enough credits.

6. HACC may terminate your position under the student employment program.

You must be enrolled in six or more credits during the Fall/Spring Terms to participate in the Student Employment Program. Contact the Office of Financial Aid Services if you drop below six credits.