Emergency Assistance Funds

You can use the funds for the following educational expenses:

• Academic-related technology (for example, laptops, webcams, hotspots and specialized software for courses)
• Books
• Bus passes
• Childcare
• Course-required items from HACC bookstores (for example, uniforms, equipment and supplies)
• Emergency auto repair expenses to attend in-person activities related to instruction (for example, clinicals and classes held on a HACC campus)
• Personal home catastrophe (for example, fire or flood that directly affects your ability to attend classes)
• Physicals and medical tests (for example, Tuberculosis tests)
• Rent and mortgage assistance
• Testing fees (for example, MBlex, NCLEX and TEAS exams)
• Utilities assistance

Important note: Emergency assistance funds may not cover all requested expenses.

No, you cannot use emergency assistance funds for tuition or a past-due balance owed to the College.
 

If you are approved, you may:

• Pay your emergency expense first and receive reimbursement from HACC 
  
  OR
   
• Receive money from HACC to pay your emergency expenses directly 

Important note: HACC will NOT pay a vendor on your behalf.

To receive funding, please:

• Review the guidelines above.
• Review the available Emergency Assistance funds below.
• Complete and submit the online form below. Documentation of need and a copy of your unofficial transcripts (for credit students) are required.
   

Requirements for all documentation
All submitted documentation must:

• Include your full name.
• Include your mailing address (when applicable).
• Match the mailing address in HACC’s records.
• Be dated within 60 calendar days of your application date. For example, if you submit your application on June 13 and your invoice or receipt is dated for March 3, the documentation will not be accepted. However, if you submit your application on June 13 and your invoice or receipt is dated for May 3, the documentation will be acceptable and can be reviewed as part of your application.
• Show the total cost of the expense.

If your mailing address needs to be updated, please contact the HACC Welcome Center before submitting your Emergency Assistance application.

Additional important information about rent and mortgage invoices or receipts

• We must have official documentation proving that you live at the residence and have a financial need related to the residence.
• Vendor documentation (such as a lease or invoice) must include your name. If you live with a family member and are requesting assistance with rent, the lease or invoice must show you as a listed occupant or responsible party. Documentation that does not include your name may delay or prevent approval of your request.

We realize how important this funding is to you. Therefore, our goal is to process your application as soon as possible.

1. Application Submission
   1. Submit your application online with all the required documentation.
2. Review Period
   1. Emergency assistance reviews the application
   2. The typical review time is three business days
3. Notification
   1. You will receive an email once your application is approved or if additional documentation is needed.
4. Funding Disbursement
   1. After we receive your thank-you letter and your funding has been approved, funds are typically disbursed to your student account within 12 business days.
   2. If approved, HACC will either send you the money for you to pay the emergency expense directly or reimburse you if you’ve already paid.
   3. Reimbursements typically process within twelve business days after approval.
5. Follow-Up
   1. Contact emergencyassistance@hacc.edu with any questions about the above process
       

• Once the thank-you letter is submitted, your funds will be processed within two business days. When we use the word “processed,” we mean that we will contact BankMobile and send the funds to them within two business days.
• You would then receive the funds within five to 10 business days after they are processed by HACC employees.
• How soon you receive the funds after they are processed by HACC employees will depend upon your BankMobile preferences. HACC has NO control over your BankMobile preferences. For more information on BankMobile, please visit HACC’s BankMobile webpage.
• HACC does not have any control over the emergency assistance funds once they have been processed through BankMobile. Please make sure your BankMobile information is correct and updated. HACC will not give additional funding to students for any lost emergency assistance funds due to BankMobile issues.
• Students who have pending financial aid and are approved for emergency assistance funds will receive the money in one combined payment. For example, if you are approved for $500 in emergency assistance funding and have $1,500 pending in financial aid, you would receive one combined payment of $2,000.
   

• Students may apply for the emergency assistance funds twice while they are enrolled at HACC.
• Applications beyond the two-application limit will be denied. 
  Credit students are eligible for up to $750 per application, with a maximum of $1,500 total while enrolled at HACC.
  Noncredit students areeligible for up to $500 per application, with a maximum of $1,000 total while enrolled at HACC.
   

• The second application must be submitted at least 30 calendar days after the refund from the first application is initiated. Second applications received sooner than this will be denied.
• Important note: Total emergency assistance awarded may not exceed the documented cost of the expense. If a second request uses the same vendor documentation, the award will not exceed the remaining balance after prior emergency assistance funds have been applied. 
   

Please contact emergencyassistance@hacc.edu.
 

HACC proudly established the Consultation, Advocacy, Referrals and Empowerment (CARE) Center as a single stop where students can go for assistance with non-academic challenges. This is a free resource available to all current HACC students. If you have not already done so, please visit the CARE Center website for more information.