CONSTITUTION

OF THE

PENNSYLVANIA STATE

MATHEMATICS

ASSOCIATION OF TWO-YEAR

COLLEGES

Revised March 2004

CONSTITUTION

OF THE

PENNSYLVANIA STATE MATHEMATICS ASSOCIATION

OF TWO-YEAR COLLEGES

ARTICLE I.               NAME

The name of this organization shall be the Pennsylvania State Mathematics Association of Two-Year Colleges (PSMATYC).

ARTICLE II.              OBJECTIVES

1.         To maintain a continual rapport among all the two-year colleges represented in this organization in all matters pertaining to mathematics education at the two-year colleges.

2.         To improve the teaching of mathematics.

3.         To promote and enhance the professional welfare of all members.

ARTICLE III.             MEMBERSHIP

1.         Membership shall be on an institutional basis.  All members of the Mathematics Departments of dues paying institutions shall be considered members of PSMATYC.  All members are eligible to vote in all elections.

2.         Membership for other individuals interested in the purpose of the organization and mathematics education, in general, is available on an individual basis.

ARTICLE IV.             DUES

1.         There will be institutional and/or individual dues recommended by the Executive Board and presented to the voting membership at the next annual meeting.  A majority vote shall determine the disposition of the dues recommendation.

2.            The institutional and/or individual dues shall cover the calendar year from January 1 to December 31 and shall be due by February 15.

ARTICLE V.              OFFICERS

The officers of the Association shall be:

1.         President

2.         President – Elect

3.         Secretary

4.         Treasurer

5.         Newsletter Editor

6.         NCTM Representative

7.         PCTM Representative

8.         MAA Representative

9.         Immediate Past-President

10.       Membership Director

ARTICLE VI.             ELECTIONS

1.         Elections shall be held every two years as prescribed in this Article.

2.         The President–Elect, Treasurer, and Newsletter Editor shall be elected by a mail ballot of the voting membership. All other officers, except for the Immediate Past-President, shall be appointed by the President.

3.         The nominating committee shall present its slate of candidates to the membership by mail prior to December 1.

4.         The election ballot shall contain the names of the candidates nominated by the nominating committee.  For each office in the election, space shall be provided on the ballot for a write-in candidate.

5.         The ballot shall be mailed by the Secretary after February 1 but before February 15 of the year in which the election is being held.

6.         Those ballots, received by the Secretary, that are postmarked before March 1 shall be the only ones counted.

            7.         Election shall be by a plurality.

8.         The Secretary shall inform the membership of the results of the balloting prior to the annual meeting.

ARTICLE VII.                        TERM OF OFFICE AND VACANCIES

1.         The term of each office shall be two years.

2.         If a vacancy occurs in the office of the President, the President-Elect shall assume that office for the remainder of the term.  If a vacancy occurs in any other position, the Executive Board shall appoint a successor to serve until the next election.

3.         New officers shall take office at the end of the business meeting following their election.

ARTICLE VIII.           DUTIES OF THE OFFICERS

1.         President.  It shall be the duty of the President to:

a.         Chair all business meetings and all meetings of the Executive Board.

b.         Name all committees and appoint the chairpersons and members of all committees unless otherwise provided for in this Constitution.

2.         President-Elect.  It shall be the duty of the President-Elect to:

                        a.         Assume the duties of the President in his absence.

                        b.         Audit the Treasure’s books once each year.

                        c.         Perform the duties of AMATYC affiliate delegate.

3.         Secretary.  It shall be the duty of the Secretary to:

a.         Keep the minutes of all business meetings and all Executive Board meetings and to report same at the following business meeting.

b.         File and maintain all records and official correspondence of the Association, with the exception of the Treasurer’s books.

c.         Receive from the Nominating Committee and mail to all voting members an official ballot after February 1 but before February 15 of the year in which the election is being held.

d.         Keep all ballots cast, until confirmed by the Executive Board at the next meeting.

e.         Report to all members the unofficial results of the election prior to the annual meeting.

4.         Treasurer.  It shall be the duty of the Treasurer to:

                        a.         Keep all financial records of the Association.

                        b.         Pay all bills as authorized by the Executive Board.

                        c.         Collect the dues of the Association.

d.         Forward to the Membership Director a copy of the completed membership form.

e.         Deliver a Treasurer’s report at each business meeting.

f.          Be responsible for the distribution of the Mathematics and Computer Education journal to member colleges and those individual members who have paid for subscription.

5.         Newsletter Editor.  It shall be the duty of the Newsletter Editor to collect, edit, prepare and distribute the association newsletter.

            6.         Membership Director.  It shall be the duty of the Membership Director to:

                                    a.         Organize and conduct the annual membership drive.

b.         Prepare the Annual Membership Directory for the Annual Meeting.

                                    c.         Present a membership report at each business meeting.

ARTICLE IX.             COMMITTEES

1.         The standing committees of this Association shall be:

                                    a.         Curriculum

                                    b.         Kal Mecs Student Award

                                    c.         Annual Meeting

                                    d.         Teaching Excellence Award

                                    e.         Web page

2.         It shall be the duty of the chairperson of each standing committee to:

                                    a.         Chair the meetings of the committee

                                    b.         Coordinate the activities of the committee.

c.         Report to the Executive Board on the functions and activities of the committee.

                                    d.         Deliver a Committee report at each business meeting.

                                    e.         Prepare an annual report of the activities of the committee.

                                    f.          Prepare the annual budget of the committee.

3.         All committee chairpersons shall be appointed in even-numbered years by the President with the approval of the Executive Board and shall serve for two-year terms. The term of office for each standing committee chairperson shall begin at the close of the business meeting at which he/she was appointed.

4.         If the Immediate Past-President is not available, the Executive Board will appoint a Nominating Committee.

5.         The Annual Meeting Committee Chairperson shall be appointed by the President-Elect with the approval of the Executive Board and shall serve a term of one year.

ARTICLE X.                          EXECUTIVE BOARD

            1.         The Association shall be governed by the Executive Board.

2.         The Executive Board shall consist of one representative from each campus of each institutional member (method of selection to be determined by the members of the mathematics department of the particular institution), the officers of the Association, the Chairpersons of the Standing Committees, and a Member-at-Large.

3.         The Executive Board shall:

                                    a.         Determine the dates and sites for all meetings.

b.         Authorize the Treasure to pay all expenditures of the association.

                                    c.         Prepare the charge for each standing committee.

                                    d.         Confirm the results of all elections.

                                    e.         Fill all vacancies provided for under Article VII, Section 2.

f.          Have the power to establish additional committees when needed.

g.         Meet at least once a year.

4.         A quorum for an Executive Board meeting called by the President shall consist of the Executive Board members present at the meeting.

5.         To pass a decision by telephone vote, the approval of a majority of the Executive Board shall be required.

ARTICLE XI.             MEETINGS

1.         This Association shall have an Annual Meeting.  Other meetings may be held as determined by the Executive Board.

            2.         At each Annual Meeting, there shall be a business meeting.

3.         A quorum for each meeting shall consist of the voting membership present at the meeting.

ARTICLE XII.            AMENDMENTS

The Constitution and By-Laws of this Association may be amended by a two-thirds vote of the voting membership in attendance at any business meeting.

ARTICLE XIII.           FINANCIAL CHARACTER OF THE ORGANIZATION

As a non-profit organization, no part of the net income of the Association shall inure to the benefit of or be distributed to nor shall there be the right to receive or be lawfully entitled to receive any pecuniary profit form operation thereof to its members, directors, officers or other private person except the Association shall be powered to pay reasonable compensation for services rendered in effecting one or more such purposes and to make payments and distribution in furtherance of the purposes set forth above.

ARTICLE XIV.          DISSOLUTION

If, at any time, the organization shall cease to exist, then all assets and property held by it whether in trust or otherwise shall, after payment of its liabilities be paid over to an organization selected by the final Executive Board.