What services are included in our medical coverage?
The College offers a comprehensive benefit package that includes health insurance, life insurance, retirement savings plans, and leave time. The category of your employment may affect the fringe benefits you receive. Each plan gives coverage for preventive and routine care, office visits, emergency and hospital care, and prescriptions. Please refer to the Benefits page  for more details.

Where can I find a list of the participating doctors, dentists and vision providers?
Please refer to each individual benefit provider’s website. Each organization provides comprehensive tools to find a doctor, dentist and vision provider.

Do I need pre-authorization before I have surgery?
An employee’s coverage may require pre-authorization. Please review your identification card for this requirement. Capital Blue Cross authorization procedures involve the evaluation of requests for services prior to the delivery of care. Inpatient admissions and selected outpatient services and procedures require pre-authorization/pre-certification. Selected outpatient services require submission of a treatment plan to evaluate medical necessity and appropriateness.

What is a Flexible Spending Account?
A Flexible Spending Account, also known as HACC Plan, is a fund that is to be used for reimbursement of actual medical expenses utilizing a combination of employer (College) funds and redirected employee earnings to reimburse employees who shall qualify for reimbursement of their qualified medical expenses (per IRS guidelines) as well as those of their dependents. Full-time employees become eligible for HACC Plan funding after twelve continuous months of employment.

How do I get a replacement card for my health, dental and vision benefits?
Please refer to each individual benefit provider’s website. Each organization allows for members to request a replacement card on their websites or to even print out a temporary card. However, users will have to log into their accounts before a replacement card can be requested.

Who qualifies as a dependent?
A dependent is either a spouse or eligible dependent children. Eligible dependent children are defined as: 

• Unmarried, adopted, or stepchildren until their 19th birthday
• Unmarried, adopted, or stepchildren until their 23rd birthday if they are a full-time student
• Unmarried, adopted, or stepchildren that have a physical or mental disability and who are incapable of self-sustaining employment, regardless of age

Does HACC offer long-term disability?
Yes, the College pays 100 percent of the premium. The College furnishes insurance which provides income protection to the employee in the event of total disability due to illness or injury.

What is the difference between Employee Aid and Tuition Aid? Am I eligible?
Employee Aid is financial assistance that can be used for job-related courses at any institution according to the established guidelines. One year of service is required prior to receiving tuition assistance under the Employee Aid program. Tuition Aid is financial assistance that can be used for any job-related HACC credit or noncredit courses and is available upon employment. After one year of service, the College will pay the resident share of tuition for any HACC credit courses for the employee and eligible dependents.

Who administers the Employee Assistance Program (EAP)?
The Employee Assistance Program (EAP) is administered by Life Management Associates with offices in Gettysburg, Harrisburg, Lancaster, Lebanon, York and other neighboring counties.

What services does the Employee Assistance Program (EAP) offer?
The College’s Employee Assistance Program (EAP) is provided to help full- and part-time employees and their eligible dependents work through a variety of personal problems (e.g., relationships, stress, parenting, aging loved ones, relationship discord, substance abuse, etc.) that are often faced as part of our daily lives. Up to five free counseling sessions per fiscal year are provided at no cost.

If I retired from the state, can I work at HACC?
If you are considering returning to State service, you should contact your retirement counselor for the latest information on how a return to service from retirement may affect your retirement benefit. If you retire from State service under normal or early retirement, but later return to service, your monthly retirement benefit will stop and the present value of your retirement account will be frozen.

What documents do I need to provide when I report on my first day?
It is recommended that you bring the following pieces of identification/documentation in order to complete your paperwork

• Driver’s license
• Social Security Card/Passport/Alien Documentation
• Transcript

Do I have to enroll in HACC’s health insurance plan?
No, if you are able to obtain health insurance other than through the College (e.g., through spouse or other arrangement) you may waive your coverage and receive a stipend that would be paid out to you as taxable income over the course of the plan year or placed in a Supplemental Retirement Annuity (SRA). For further information regarding the applicable waiver amount or other information you may contact the Human Resources Office.

How can I change my address on file?
An employee must complete the Address Change Form (C-1) along with a Capital Tax Certificate of Residence (Form 505) in order to change their address on file. Both forms can be located on the Forms Page.

What is StreamLink?
StreamLink is a simplified web based employee benefits administration solution that streamlines benefit enrollment, human resource administration and employee communications. Employees are able to enroll in benefit programs, update personal information, make benefit changes and review historical benefit information all online via StreamLink.

How much vacation time can I accumulate before I begin to lose it?
12-month employees accrue leave equivalent to 20 working days of vacation, accumulative to 50 days, with an annual grace period for full-time active employees ending December 31st for use of days over the maximum of 2 times the annual accrual.

What is FMLA?
The Family and Medical Leave Act (FMLA) of 1993 requires covered employers to provide up to 12 weeks of unpaid, job-protected leave to “eligible” employees for certain family and medical reasons. Employees are eligible if they have worked for a covered employer for at least one year, and for 1,250 hours over the previous 12 months. Unpaid leave must be granted for any of the following reasons:

• To care for the employee’s child after birth, or placement for adoption or foster care
• To care for the employee’s spouse, son or daughter, or parent, who has a serious health condition
• For a serious health condition that makes the employee unable to perform the employee’s job

When are Employee Personnel Action Forms (EPAF) to be used?
Employee Personnel Action Forms (EPAF) are to be used when there is a change in employment status such as hiring, termination, transfers and promotions.

When are introductory appraisals completed?
Introductory periods for administrative/professional and classified staff are specific periods of time when newly hired employees are closely evaluated to determine whether further employment with the college is appropriate. For professional staff, the introductory period is 6 months; for classified staff, 3 months. During that time, work performance is evaluated, and an introductory appraisal is completed on the Halogen eApraisal web site. Employment may be terminated at any time during the introductory period.

When are Halogen training sessions?
Halogen training sessions are usually conducted during the month of February at all five campus locations.

What is Workers’ Compensation?
Workers’ Compensation is insurance that provides financial assistance in the event of an on-the-job injury or illness. This insurance provides, according to Pennsylvania law, for payment of medical expenses and partial wage continuation for occupational injuries or illnesses incurred while within the scope of employment.

How do I file for Workers’ Compensation?
If you are injured while on the job, you are required to submit a report of that injury. Any occupational injury or illness must be reported to the Central Human Resources Office and immediate supervisor within 24 hours. Report forms may be obtained from your campus Security office or the Central Human Resources office.

What is a Supplemental Retirement Account?
A supplemental retirement account is a pre-tax retirement savings plan. Money goes straight from your paycheck to an investment account, either administered by TIAA/CREF or Fidelity, thereby reducing your current income taxes. A supplemental retirement account allows you to save and invest money for your retirement, beyond what your basic HACC retirement plan will provide.

How do I open a Supplemental Retirement Account?
An employee must complete a Supplement Retirement Account Salary Reduction Agreement, which can be found in the Forms Section.

How much can I contribute to my Supplemental Retirement Account?
The Employee’s salary reduction and the College’s contribution will be subject to the allowance and limitations under Sections 403(b) and 415 of the Internal Revenue Code.

Who qualifies as a beneficiary?
A beneficiary is a defined as the persons or organization whom who last designated in writing to receive any death benefit that may be payable from your account. A beneficiary can be an individual, institution, estate or trust, however a guardian is required when a beneficiary is under 18 years of age. The guardianship will automatically become void when the beneficiary reaches age 18.

How do I update my list of beneficiaries?
Please refer to each individual benefit provider’s website. Each organization allows for members to access the necessary forms needed to update their list of beneficiaries.